Officer Positions & Responsibilities

President
~Presides at all monthly meetings.
~Presides at all Executive Committee meetings.
~Assures adherence to all PTC By-laws.
~Coordinates PTC efforts and endeavors with Principal.
~Maintains an open line of communication between home, school and  community.
~Submits completed facility requests to Principal's Assistant for every PTC function at least ten days in advance of the event.
~Coordinates the work of the Officers and Committees of the Association.

Vice President
~Regularly attends all monthly meetings.
~Regularly attends all Executive Committee meetings.
~Aids the President and performs the Presidents duties in his/her absence.
~Maintains an open line of communication with the President.
~Audits the Treasurers books in a timely manner and joins authorized signee on the account.

Recording Secretary
~Records the minutes of every monthly meeting.
~Records the minutes of every Executive Committee meeting.
~Reports the minutes of the previous meeting at each monthly meeting.
~Makes the minutes of every PTC Executive Committee meeting available to every member upon request.
~Regularly attends all monthly meetings.
~Regularly attends all Executive Committee meetings.
~Maintains an open line of communication with the President and Vice President.

Corresponding Secretary
~Regularly attends all monthly meetings.
~Regularly attends all Executive Committee meetings.
~Prepares and circulates notices and reminders of PTC related functions.
~Maintains and open line of communication with President and Vice President.

Treasurer
~Maintains accurate and timely accounts of PTC funds.
~Presents an update report at every monthly meeting.
~Makes updated, written reports of PTC funds available to PTC members upon request.
~Provides timely expenditures of PTC funds to accomplish approved activities and events.
~Regularly attends all monthly meetings.
~Regularly attends all Executive Committee meetings.
~Maintains an open line of communication with the President.

School Store Coordinator
~Sets schedule for school store.
~Works with volunteer coordinator to ensure adequate volunteer coverage.
~Orders supplies for stock as needed.
~Make deposits of school store revenues to PTC accounts as needed.
~Regularly attends all monthly meetings.
~Regularly attends all Executive Committee meetings.
~Maintains an open line of communication with the President.

Volunteer Coordinator 
~Provides a form for the recruitment of volunteers at the beginning of the school year.
~Compiles a list of volunteers.
~Recruits a reasonable number of volunteers for PTC functions.
~Works closely with the professional staff to ascertain an adequate number of volunteers are available to the school.
~Regularly attends all monthly meetings.
~Regularly attends all Executive Committee meetings.
~Maintains an open line of communication with the President.

PTC Meeting Minutes March 10, 2010

In attendance:  Samantha Waters, Christine Ianazzo, Brenda Wedgewood, Melissa Antrim, Christine DesVergnes, Venessa Allen, D.C Secunde,Kristen Wescott, Pat Durgin, Pam Beaulieu, Chris Dudley, Marissa Cutter 

A motion was made to approve last months meeting minutes and they were approved.

Brenda Wedgewood gave the treasurer's report:  

      $21,286.49 in checking

      $2115.04 in Frances Tuft CD 

Brenda will be in touch with the Book fair chair chairperson to let her know of our new policy not to hold checks for longer than 10 days. 

The book fair will be April 5^th – April 9^th  during the day and the evening of April 7^th in conjunction with International night at school. 

Volunteers are needed day hours of 10-12 and 2-5 and on the evening of April 7^th.

Congratulations to Mr. Anderson's 5^th grade class for winning the Box Tops contest! 

Christine DesVergnes brought the first group of ink cartridges to Staples for  recycling.  Many ideas were given as to how to divvy up the money that is raised.  One idea was to put the money back into the school store to show a higher profit there.   

Mrs. Antrim will be going shopping for playground equipment to put in the new playground box.  Some ideas for what she should purchase with the allotted money were: sandbox toys, kickballs, basketballs, soccer  balls and a pump to keep the balls in good shape

The blue slide on the playground needs to be replaced.  The gametime company estimates it will cost $2000 to replace the slide.  Mrs. Durgin will get other prices on the slide, and the cost of another sand table.  She will see if it is possible to get a partition to block off the blue slide for now.   


Muffins with mom will be May 6^th for grades K-2 and May 7^th for grades 3-5 It runs from 7:45 – 8:30 AM in the school cafeteria.

Donuts with Dad will be June 10^th  for grades K-2 and June 11^th for grades 3-5. It runs from 7:45 – 8:30 AM in the school cafeteria. 

A motion was made to give prizes at these activities – 3 gift cards to Hannaford will be raffled at Muffins for mom and 3 gas cards will be raffled at donuts with dad.

Samantha Waters would like someone to volunteer to help her with these activities so they know how to do it for next year.   


A motion was made to allow $200 of PTC money for heavy duty laminating materials for items that need to be laminated on the heavy duty laminator.  

• Melissa Antrim gave details on the upcoming fifth grade field trip to the Museum of Science in Boston.  The total cost will be $1262.00.  The PTC voted to pay for this trip at a prior meeting. 

Fifth grade recognition night will be discussed at an upcoming meeting.

Mrs. Antrim attended a meeting with local and state government officials on Tuesday evening.  Our elected officials need to hear from their constituents. Senator Alfond and Representative Southerland need resident/parent and staff input. Please be an informed voter and find out more about LD551 a bill that could give our district more funding.

Wednesday March 24th at 5 PM is the next district budget meeting.  Anyone can attend.  They will be discussing next years budget cuts.Please visit the RSU 57 website HERE for more information.


Our next meeting will be April14th @ 3:30.

You Are Invited!

Please join us on March 9th at Waterboro Elementary at 6:30 p.m., for an opportunity to
communicate your concerns regarding recent cuts to the funding of education, to the
people who represent you in Augusta. This is our chance to come together with a united
voice, to address the impact that the continued lack of funding has had on our schools and
children, and will continue to have in the near future. We hope to see you there.

~Massabesic Education Association

2010 Book Fair

The PTC is seeking volunteers for the 2010 book fair April 5th-9th. We're looking for individuals to cover two different shifts (10am-12pm & 12pm-2pm). If you have any of these days/times available or if you have any questions, please contact:
Erin lamontagne4@myfairpoint.net
Samantha Samanthah2os@gmail.com

Thank You for your support.

Samantha Waters

PTC President

PTC Meeting Minutes Feb 10, 2010

Attending: Samantha Waters, Pam Beaulieu, Chris Dudley, Anastasia MacKenzie, Monique Seely, Kristen Wescott, Christine DesVergnes

Minutes from January’s meeting were approved

Treasurer’s Report: 

We have $22,432.86 in Checking

On Feb 28^th one savings CD will roll over.

Motion was made and passed to take $300 out before rolling it over to pay back costs. 

There have been some theft issues at the school store. 

Therefore new procedures have been put in place for making purchases i.e. single file line.

Capri Sun recycling is going well.  Chris Dudley showed examples of pencil cases that are made from the recycled pouches.  We receive $.02 for each pouch we send in.

Kris Wescott sent an all school email to remind teachers about the recycling program.

The ink cartridge recycling bin has been placed in the computer lab. 

We will wait until spring to fill the toy box on the playground with equipment. 

Mrs. Eaton is looking for help with box tops counting. 

Mrs. DesVergnes and Mrs. MacKenzie volunteered to help.

Thank you to Mrs. DesVergnes who took inventory and organized the PTC closet. 

International night was agreed upon. 

The book fair and international night will happen at the same time. 

This worked well last year. 

PTC voted down a spring fling dance this year. 

Mr. Dudley said he would take a look at the blue slide on the playground to see if it can be fixed. 

Mrs. Seely asked if the playground is ever inspected for safety by an outside organization. 

There is an opening on the School Board for a Limerick resident. 

Anyone interested should contact the school board for paperwork. 

Our president, Samantha Waters, has decided this will be her last year as president. 

She is making it known so that people can be thinking about whether they would like to take on such a position. She has done a wonderful job and would be a great person to shadow in the coming months!

Our next meeting will be March 10, 2010 at 3:30 PM in the Line School Library.

PTC Meeting Minutes Jan. 13, 2010

           

Attending:  Audrey Walsh, Kristen Wescott, Brenda Wedgewood, Anastasia MacKenzie, Christine DesVergnes, Cynthia Vermette, Amy Bailey, Nicole Partridge, Crystal Bastarache, Christopher Dudley, Joe Ianazzo, Monique Seely, Pam Beaulieu, Marissa Cutter, Samantha Waters 

A special thank you was said to Brenda Wedgewood for her hard work and dedication to the tag sale! 

October meeting minutes were accepted. 

Brenda Wedgwood delivered the treasurer's report. 

From May 2009 to December 2009 the PTC lost $229.00 in returned checks and paid out $187.50 in fees  relating to those checks. 

Brenda changed the type of bank account we have to lessen use fees but she wanted to know what if anything we can do about returned checks. 

The PTC discussed this issue at length.  Some ideas that were discussed are as follows:

      PTC members discussed not holding on to personal checks for more than 10 days. 

       It was suggested that we look into making this PTC policy and place it in the bylaws.

       All fundraising chairpeople should be made aware of this policy and get checks to Brenda within 10 days of receiving them.  This was not voted on.

      Could we write a notice to a person that had a check returned that they will be charged for the returned check fee?

      Can we put a “cash is preferred” statement on fundraising materials?  Another statement “Due to economic changes the PTC would prefer cash in lieu of checks. 

In the end we decided that Brenda would speak to individual fundraising chairpeople about getting checks cashed within 10 days. 

Treasurer's Financial Report as of 12/30:

            $2283. in checking

            $2309 in a CD  that will roll over in February

            $2342 Francis Tuft CD that will Roll over in April

Line School T- Shirts only cost the PTC $711.23 thanks for many parent donations

Genevieve orders brought in $4423.21

The Tag Sale brought in  $2550 

Box Tops will be due on February 10^th.

School Store Update:

  Chris Dudley has started taking applications to work at the school store and is making a student schedule for workers.

      The School store made a $293 deposit

      Would like to start recycling Capri Sun pouches.  There is a company you can send them to that will pay for them and recycle them into school supplies like pencil bags.

      Can we make a Capri sun deposit box for the cafeteria?

Kris Wescott motioned that we provide laminate for the school.  The motion was seconded and the PTC will purchase the same amount of laminate that was purchased last year (at least 4 rolls).  

Kris Wescott would like to take over Square 1 Art if the reason it is not being done is because there is no on interested in chairing it. Motion was made and seconded.  Mrs. Wescott will chair this for 2010.

Chirstine DesVergnes discussed how Staples will give $3.00 in store credit per empty ink cartridge (up to 10 cartridges a month) returned.  She is willing to take care of picking up the cartridges from the school and dropping them at Staples.  This will go into an account for Line PTC at Staples to get credit for teachers. 

Reminder that School Board meetings are every other Wednesday at 7PM  and everyone is welcome.  There are many changes going on in our schools due to budget cuts.  Parent and community support is appreciated! 

The question of cleaning up the PTC closet was raised. Can we have a running inventory?  Brenda said she would look into it.  

Polar Express as a great success.  Thank you to all who put it on! 

Anastasia Vermette was the winner of the monthly drawing.   

Adjourned at 4:30 PM  


 Next Meeting will be 2/10/10

. 

Polar Express

We need more volunteers to help with the Polar Express Dec. 11th.
There is a snow date scheduled for Dec. 18th.
If you can donate any of your time, please contact Nicole or Christine as soon as possible.

Nicole: 247.8753 / parenicole52@hotmail.com
   or 
Christine: 793.9688 / christineiannazzo@yahoo.com

Thank You For Your Support.

Samantha Waters
PTC President