PTC Meeting Minutes May 12, 2010

In Attendance:  Chris Dudley, Kris Wescott, Kim Proctor, Nicole Partridge, Amy Baily, Pam Beaulieu,Anastasia MacKenzie, Danae Secunde, Marissa Cutter, Brenda Wedgewood, Venessa Allen

The April minutes were approved.

There was a request from a special ed. classroom for $200 to be used to purchase organization materials.Many questions were raised and this request was tabled until next months meeting so those questions can be answered.  Brenda will present ideas to the teacher and come back to us if not resolved. 

Treasurer's Report: General Fund:  $23,429

                           Francis Tuft CD $2118.62

                           CD                  $2350.87

Costs:  $704.87   Teacher Appreciation

           $114.78   Playground Equipment

Profit:  $552.50   Square 1 Art

           $378.00  School Store

           $328.00  BoxTops

           $304.00  Hannaford Receipts

Brenda got a quote for Picnic tables and playground equipment from GameTime.

            Picnic tables:  $778.00 each

            Sandbox           $963.00                      

            New Blue Slide, Hardware & Tools:  $1797.00

PTC voted to approve $3323.00 to pay for new blue slide, hardware, and an additional sandbox.

We will price picnic tables and bring that information to the next meeting.

School Store has a deposit totaling $807.50.

The last day for the store will be in two weeks with the exception of the Donuts with Dad mornings. 

There was also a request that the school store be opened during the August open house.

Fifth Grade Recognition Night – Wednesday June 16, 2010

Fifth graders are working on a t-shirt design.

Christine DesVergnes is in charge of the organization of this event.

Please contact her if you are willing to help.

Mrs. Masalsky is heading up the Spell-A-Thon again this year.  Unfortunately she is out with a broken ankle.  Mrs. Secunde will contact her to see what if any help she might need. 

Field Day: PTC voted to approve the purchase of Ice Pops for this event.

Genevieve Fundraiser:  Brenda Wedgewood has agreed to head up this fundraiser. She will need many volunteers to help her in the fall.

We will also research new ideas for fundraisers that might replace Genevieve.

A request was made for the PTC to continue to support The Spirit Committee T-Shirts for students.  It was decided that we will discuss this again in September when we know the numbers of new Kindergarteners. 

Next fall there will be a new PTC website up and running. There will also be a PTC newsletter that will help inform parents of upcoming PTC events and needs.There will be a PTC recruitment table at open house and other events.

PTC approved the purchase of pens from RSD graphics that will have the Line School PTC website on them to help get parents to view the website.

PTC approved $75.00 to help the recruitment fund.

District wide PTC meeting will be held at MHS on May 20^th. Free childcare will be available. This is a very important meeting to get the word out about our budget and get questions answered.

Please be informed and vote!

New PTC officers:

Volunteer Coordinator:  Marissa Cutter

School Store Coordinator:  Chris Dudley

Treasurer:  Brenda Wedgewood

Corresponding Secretary:  Christine DesVergnes and Anastasia MacKenzie                                      

Recording Secretary:  Pam Beaulieu

Vice Presidents:  Crystal Bastarache and Nicole Partridge

Presidents:  Amy Baily and Samantha Waters

Student Drawing Winner:  Sammy Dudley

Basket of Wishes Winners:  Mrs. Calnan and Mrs. Lambert who wished for pencils and pencil erasers.

                                                                                                                                                     

PTC Meeting Minutes April 14, 2010

Attending:  Samantha Waters, Crystal Bastarache, Amy Bailey, Nicole Partridge, Christine DesVergnes, Pam Beaulieu, Monique Seely, Brenda Wedgewood, Christine Ianazzo, Chris Dudley, Patricia Durgin

Next Meeting  5/12/10

March meeting minutes were approved.

School Store report:  The recycled Capri Sun pencil cases and pouches have been selling.  We will make about 25% profit on these.  Many pouches are being sent in and recycled in the cafeteria.  Mr. Dudley will send off the used pouches to be recycled this summer.  We will receive a check for these pouches. 

Treasurers report:  Balance on checking $23,618.00.  

Our CD with $2349.26 will roll over on 4/23/10.

Profit from the book fair is $1512.62.  We will be spending more out of our account toward the end of the year as we pay for field trips.  We are still looking at replacing the blue slide with another slide or another piece of equipment in its place.  We are also awaiting prices on a picnic table and new sand box. 

The book fair was a great success.  Some mention has been made to changing the location for next year. 

Mrs Wescott had some ideas for the playground. 

            Extra basketball hoop in the 4 square area

            Cones to make goals for soccer and other games

            Rubber bases for playing games like kickball

            Yoyos

            Pinnies for marking teams

Samantha Waters attended a PR meeting with the other PTC presidents in our school district.  The other PTC’s are asking their groups to donate $50 toward a newspaper

advertisement that will get the word out about an important information night.  This meeting will be to let voters know what is going on with the district and the towns before they vote on the school budget.  This meeting is not meant to sway voters but to inform them before voting.  This meeting will be open to all and questions will be taken and answered by our superintendent.  There will be babysitting and a movie and snacks for children. 

The PTC voted to give the $50.00 and donate our share of snacks for this meeting.  The date and time will be announced. 

It is important that we are informed and that we vote. 

Please vote on our districts’ vision statement on the blog.

Amy Bailey, Nicole Partridge and Crystal Bastarache will be heading up teacher appreciation week.  Please see them if you would like to help. 

Mrs. Masalski will be heading up the spell-a-thon.  Please see her if you can help her with some last minute copying.  This event will happen right after April vacation.

Fifth grade recognition tentatively scheduled for Wednesday June 16^th, 2010.  PTC purchases a gift for the class, usually a t-shirt for every student.  PTC also provides refreshments and sets up the area.  Christine DesVergnes has agreed to help out with this and is seeking volunteers to help with this event.

Mrs. DesVergnes also typed up an inventory list for the PTC closet.

A list of PTC ideas for possible sub-committees was handed out. 

Next month we will be electing new officers for the 2010-2011 school year.

Please join us! 

Officer descriptions are on the blog.

Elections can be done by secret ballot if so requested.

Brenda Wedgewood was nominated for PTC treasurer.

Crystal Bastarache and Nicole Partridge were nominated for co-vice presidents

Nominations will still be taken next meeting.

Thank you for reading our monthly minutes.

Your ongoing support is greatly appreciated.

Didtrict Vision Statement Survey

The power voting process for the District Vision Statement has been put online through surveymonkey.  Please go online before Friday, April 30th to complete this survey.  

It should only take about 5 minutes to complete.  If there are any stakeholders that you know of within the six communities of our district, we would like to make sure their voices are heard.  Please feel free to forward this link to them.

Thank you in advance for your help with this.  

     Vision and Leadership Sub-Committees

The link for this survey is: www.surveymonkey.com/s/TVWGD89

Officer Positions & Responsibilities

President
~Presides at all monthly meetings.
~Presides at all Executive Committee meetings.
~Assures adherence to all PTC By-laws.
~Coordinates PTC efforts and endeavors with Principal.
~Maintains an open line of communication between home, school and  community.
~Submits completed facility requests to Principal's Assistant for every PTC function at least ten days in advance of the event.
~Coordinates the work of the Officers and Committees of the Association.

Vice President
~Regularly attends all monthly meetings.
~Regularly attends all Executive Committee meetings.
~Aids the President and performs the Presidents duties in his/her absence.
~Maintains an open line of communication with the President.
~Audits the Treasurers books in a timely manner and joins authorized signee on the account.

Recording Secretary
~Records the minutes of every monthly meeting.
~Records the minutes of every Executive Committee meeting.
~Reports the minutes of the previous meeting at each monthly meeting.
~Makes the minutes of every PTC Executive Committee meeting available to every member upon request.
~Regularly attends all monthly meetings.
~Regularly attends all Executive Committee meetings.
~Maintains an open line of communication with the President and Vice President.

Corresponding Secretary
~Regularly attends all monthly meetings.
~Regularly attends all Executive Committee meetings.
~Prepares and circulates notices and reminders of PTC related functions.
~Maintains and open line of communication with President and Vice President.

Treasurer
~Maintains accurate and timely accounts of PTC funds.
~Presents an update report at every monthly meeting.
~Makes updated, written reports of PTC funds available to PTC members upon request.
~Provides timely expenditures of PTC funds to accomplish approved activities and events.
~Regularly attends all monthly meetings.
~Regularly attends all Executive Committee meetings.
~Maintains an open line of communication with the President.

School Store Coordinator
~Sets schedule for school store.
~Works with volunteer coordinator to ensure adequate volunteer coverage.
~Orders supplies for stock as needed.
~Make deposits of school store revenues to PTC accounts as needed.
~Regularly attends all monthly meetings.
~Regularly attends all Executive Committee meetings.
~Maintains an open line of communication with the President.

Volunteer Coordinator 
~Provides a form for the recruitment of volunteers at the beginning of the school year.
~Compiles a list of volunteers.
~Recruits a reasonable number of volunteers for PTC functions.
~Works closely with the professional staff to ascertain an adequate number of volunteers are available to the school.
~Regularly attends all monthly meetings.
~Regularly attends all Executive Committee meetings.
~Maintains an open line of communication with the President.

PTC Meeting Minutes March 10, 2010

In attendance:  Samantha Waters, Christine Ianazzo, Brenda Wedgewood, Melissa Antrim, Christine DesVergnes, Venessa Allen, D.C Secunde,Kristen Wescott, Pat Durgin, Pam Beaulieu, Chris Dudley, Marissa Cutter 

A motion was made to approve last months meeting minutes and they were approved.

Brenda Wedgewood gave the treasurer's report:  

      $21,286.49 in checking

      $2115.04 in Frances Tuft CD 

Brenda will be in touch with the Book fair chair chairperson to let her know of our new policy not to hold checks for longer than 10 days. 

The book fair will be April 5^th – April 9^th  during the day and the evening of April 7^th in conjunction with International night at school. 

Volunteers are needed day hours of 10-12 and 2-5 and on the evening of April 7^th.

Congratulations to Mr. Anderson's 5^th grade class for winning the Box Tops contest! 

Christine DesVergnes brought the first group of ink cartridges to Staples for  recycling.  Many ideas were given as to how to divvy up the money that is raised.  One idea was to put the money back into the school store to show a higher profit there.   

Mrs. Antrim will be going shopping for playground equipment to put in the new playground box.  Some ideas for what she should purchase with the allotted money were: sandbox toys, kickballs, basketballs, soccer  balls and a pump to keep the balls in good shape

The blue slide on the playground needs to be replaced.  The gametime company estimates it will cost $2000 to replace the slide.  Mrs. Durgin will get other prices on the slide, and the cost of another sand table.  She will see if it is possible to get a partition to block off the blue slide for now.   


Muffins with mom will be May 6^th for grades K-2 and May 7^th for grades 3-5 It runs from 7:45 – 8:30 AM in the school cafeteria.

Donuts with Dad will be June 10^th  for grades K-2 and June 11^th for grades 3-5. It runs from 7:45 – 8:30 AM in the school cafeteria. 

A motion was made to give prizes at these activities – 3 gift cards to Hannaford will be raffled at Muffins for mom and 3 gas cards will be raffled at donuts with dad.

Samantha Waters would like someone to volunteer to help her with these activities so they know how to do it for next year.   


A motion was made to allow $200 of PTC money for heavy duty laminating materials for items that need to be laminated on the heavy duty laminator.  

• Melissa Antrim gave details on the upcoming fifth grade field trip to the Museum of Science in Boston.  The total cost will be $1262.00.  The PTC voted to pay for this trip at a prior meeting. 

Fifth grade recognition night will be discussed at an upcoming meeting.

Mrs. Antrim attended a meeting with local and state government officials on Tuesday evening.  Our elected officials need to hear from their constituents. Senator Alfond and Representative Southerland need resident/parent and staff input. Please be an informed voter and find out more about LD551 a bill that could give our district more funding.

Wednesday March 24th at 5 PM is the next district budget meeting.  Anyone can attend.  They will be discussing next years budget cuts.Please visit the RSU 57 website HERE for more information.


Our next meeting will be April14th @ 3:30.

You Are Invited!

Please join us on March 9th at Waterboro Elementary at 6:30 p.m., for an opportunity to
communicate your concerns regarding recent cuts to the funding of education, to the
people who represent you in Augusta. This is our chance to come together with a united
voice, to address the impact that the continued lack of funding has had on our schools and
children, and will continue to have in the near future. We hope to see you there.

~Massabesic Education Association

2010 Book Fair

The PTC is seeking volunteers for the 2010 book fair April 5th-9th. We're looking for individuals to cover two different shifts (10am-12pm & 12pm-2pm). If you have any of these days/times available or if you have any questions, please contact:
Erin lamontagne4@myfairpoint.net
Samantha Samanthah2os@gmail.com

Thank You for your support.

Samantha Waters

PTC President